Bill of Lading Item form

Operations Cargo Bills of Lading Bills of Lading view Bill of Lading form Items tab Bill of Lading Item form

Operations Cargo Bills of Lading Bills of Lading view Bill of Lading Inspector Items tab Bill of Lading Item form

Operations Unit Bills of Lading Bills of Lading view Bill of Lading form Items tab Bill of Lading Item form

Operations Unit Bills of Lading Bills of Lading view Bill of Lading Inspector Items tab Bill of Lading Item form

A bill of lading item defines the commodity and the package type of the cargo. It also specifies additional details related to the cargo, package contents, and any reefer requirements for the commodity.

Use the Bill of Lading Item form to add or edit an item for the selected bill of lading. When you save a BL item, N4 creates the default cargo lot for the BL item and lists it in the Cargo Lots tab (on page 1). N4 sets a period in the Default column to indicate a default cargo lot. You cannot edit the Default field manually. After N4 creates the default cargo lot, you can either manifest or identify this cargo lot. For more information on these actions, see the Cargo Lots view (on page 1).

In addition, you can use the Identified Lots tab (on page 1) to identify cargo lots for a BL item for quantified (non-bulk) cargo.

You cannot add an identified cargo lot for a BL item for measured (bulk) cargo.

To add or edit a bill of lading item:

From the Commodity lookup field, select the commodity for the item.

When you select a commodity, if applicable, N4 automatically fills in the Temp Min. (C) and Temp Max. (C) fields in the Reefer Requirements tab using the data saved in the commodity record.

The lookup field displays only the commodities configured at the current scope level. You can add a new commodity using the Commodity form (on page 1).

In the Item Quantity field, enter the quantity, such as the number of packages, bulk units, or measurements, for the selected commodity.
Specify any optional information for the BL item.
Click Save.

The Sequence Number is a read-only field. When you save a BL item, N4 automatically generates the Sequence Number to provide a unique identifier for the BL item.

When you save a BL item, N4 creates the default cargo lot for the BL item and displays it in the Cargo Lots tab (on page 1). If you edit an existing bill of lading, N4 automatically updates the associated default cargo lot.

You can also select a handling code from the Handling LOV and assign the same when adding or updating the BL item.

When you add a BL item, the matching equipment and storage handling codes are automatically assigned to the BL item. You can also select the existing equipment handling code or storage handling code from the Equipment Handling Code lookup field or the Storage Handling Code lookup field and add the same when adding or updating the BL item. For more information, see Equipment Handling Code view (on page 1) and Storage Handling Code view (on page 1) based on the fields commodity, packaging, and product.

The following table lists the optional fields in the Item area in the Bill of Lading Item form.

Field Label	Description
Item Number	Enter a unique identifier for the BL item. For example, you can enter the Item Sequence Number listed on the BL paperwork provided.
Customer Order Number	Enter the customer order number for the BL item.
Product	Select the product type. In addition to the Commodity and Quantity fields, if you select a Product for the BL item and save the BL item, N4 automatically calculates the Item Total Weight and also displays the values for the Package Weight, Package Height, Package Length, and Package Width fields as specified in the Product Type form (on page 1) for the selected Product. If you have associated a product type to a shipper in the Product Type form and select that shipper in the Bill of Lading Details form, the drop-down list displays only the product types associated with the shipper. However, the Product drop-down list displays all the product types, if: You do not select a shipper (with associated product types) in the Bill of Lading Details form. You do not associate a shipper with the product types. The lookup field displays only the product types configured at the current scope level. You can add a new product type using the Product Type form (on page 1).
Bulk	Select the Bulk check box if the item is a bulk item, such as loose sand. If you select the Bulk check box, in the Quantity field, enter the quantity of Bulk Units, such as 30 for a bulk item that weighs 30 Kilograms. If you do not select the Bulk check box, in the Quantity field, enter the quantity of the non-bulk items, such as 10 for 10 packages.
Bulk Units	Select the unit of measurement, such as Kilograms, Liters, or Pounds, for the value specified in the Quantity field. N4 enables this field only when you select the Bulk check box.
Packaging	For non-bulk items only, select the packaging type. The lookup field displays only the packaging types configured at the current scope level. You can add a new packaging type using the Package Type form (on page 1). If you select the Bulk check box, N4 changes the Packaging field and all the related fields listed below as read-only. If you do not select the Bulk check box, Packaging is a required field.
Package Weight	For non-bulk items only, enter the weight of a package. To enter weight using a specific unit, type the standard unit symbol, such as lb (pounds), mt (metric ton), lt (long ton), or st (short ton), immediately after the numeric value. For example, to specify weight in Pounds, enter 50000 lb in the text field. The default unit of weight in N4 is Kg (Kilogram). If you receive the BL information in an EDI and if the same item is received in different containers, the Weight field displays the sum of the weight of the items in all the containers.
Package Height	For non-bulk items only, enter the height of a package.
Package Length	For non-bulk items only, enter the length of a package.
Package Width	For non-bulk items only, enter the width of a package.
Item Total Weight	For non-bulk cargo, N4 calculates the total weight for the BL item by multiplying the values specified in the Quantity and Package Weight fields. For bulk cargo, if the Bulk Unit is a weight unit, such as Kilograms, or Pounds, N4 calculates the Item Total Weight by converting the value specified in the Quantity field from the unit select in the Bulk Unit field to the unit for the Item Total Weight field. For example, if you select the Bulk Units as Pounds and enter the Quantity as 1200, N4 sets the Item Total Weight (kg) as 544 kg.
Commodity Note	Enter notes for the commodity.
Is I/B to O/B Move direct	Select this check box if a cargo lot is to be discharged or loaded to a vessel directly to or from an external truck. For more information, see Direct handling of cargo (on page 1).
Donating Item Sequence Number	This field allows you to specify the sequence number of the donating BL item. This is a view-only field in the Edit Bill of Lading Item form. N4 does not display this field while creating the BL Item in the Bill of Lading Item form.
Equipment Handling Code	Displays the equipment handling code associated with the BL item. When you edit any fields in the BL or the BL item and save the details, N4 automatically calculates and updates the Equipment Handling Code field with the equipment handling code value.
Storage Handling Code	Displays the storage handling code associated with the BL item. When you edit any fields in the BL or the BL item and save the details, N4 automatically calculates and updates the Storage Handling Code field with the storage handling code value.
Manufacture Lot Id	Enter the unique code provided by the manufacturer.

When you post a MANIFEST EDI using message function ‘A’, N4 calculates the BL Item Qty and Total Weight as per the below criteria:

If the BL item already exists - N4 sums up the existing BL item quantity/weight with the posted quantity/weight for the same BL item
If the BL item is new - N4 creates a new entry for the BL item and displays the item quantity and weight

For non-bulk cargo, N4 performs the following calculations after you save a BL item. If you enter:

Quantity + Item Total Weight: N4 calculates the Package Weight.
Quantity + Package Weight: N4 calculates the Item Total Weight.
Quantity + Package Weight + Item Total Weight: N4 saves all the values without any calculations.

For bulk cargo, N4 performs the above calculations only if the selected Bulk Unit is a weight unit, such as Kilograms, or Pounds. If the select Bulk Unit is related to volume, such as Gallons or Liters, you must enter the Item Total Weight manually.

N4 recalculates these values if you update any of the above values in a BL item.

The following table lists the optional fields in the Details tab in the Bill of Lading Item form.

Field Label	Description
Customer Product Number	Displays the customer product number specified for the product type in the Product Type form.
Product Species	Displays the species specified for the product type in the Product Type form.
Product Grade	Displays the grade specified for the product type in the Product Type form.
Product Package LBF	Displays the standard measurement, in feet specified for the product type in the Product Type form.
Marks and Numbers	Enter any marks or numbers stenciled on each package.
Value	Enter the value of the contents of each package.
Currency	Enter the currency in which the value of the contents is specified.
Customer Product Number	Enter the customer product number, if any.
Notes	Enter the notes for the BL item, if any.

The following table lists the optional fields in the Package Contents tab in the Bill of Lading Item form.

Field Label	Description
Bulk Package	Select the Bulk Package check box if the item is not bulk but the pieces are bulk, such as bags of sand.
Piece Bulk Units	Select the unit of measurement, such as Kilograms, Liters, or Pounds, for the value specified in the Piece Quantity field. N4 enables this field only when you select the Bulk Package check box.
Piece Quantity	If you selected the Bulk Package check box, enter the quantity of Piece Bulk Units for the bulk pieces, such as 12 for bags of sand that weigh 12 Kilograms each. If you did not select the Bulk Package check box, enter the quantity of the pieces inside a non-bulk package.
Total Piece Quantity	Calculated as 'Piece Quantity * BL Item Quantity'. If the Piece Quantity field is blank, then the user can manually enter a value in this field. This field is useful when a product packaging contains different quantities and sizes.
Piece Packaging	For non-bulk pieces only, select the packaging type for the pieces. The lookup field displays only the packaging types configured at the current scope level. You can add a new packaging type using the Package Type form (on page 1).
Piece Width	For non-bulk pieces only, enter the width of a piece.
Piece Height	For non-bulk pieces only, enter the height of a piece.
Piece Length	For non-bulk pieces only, enter the length of a piece.
Piece Weight	For non-bulk pieces only, enter the weight of a piece in Kilograms.

The following table lists the optional fields in the Reefer Requirements tab in the Bill of Lading Item form.

Field Label	Description
Temp. Required	Enter the temperature required for the selected commodity.
Humidity required	Enter the percentage of humidity required.
Ventilation Required	Enter the ventilation required for the commodity.

In the Reefer Requirements tab, the Temp Min. (C) and Temp Max. (C) fields are view-only fields and N4 automatically fills in these fields using the existing data for the selected commodity.